Purchase Order Process

• Club Officer/Advisor gets a quote for items they want to purchase
• Club votes on the purchase and records this in the Club Meeting Minutes 
• Club Officer/Advisor makes a Purchase Order (PO) request and submits a PO with the Club Meeting Minutes to the ASB office
• PO requests approved on Tuesdays by the ASB Executive Board
• Once approved the ASB office processes the PO it is sent to the District Office
• When the PO returns from the District Office a copy is made for the Advisor

Fundraising Process

Follow directions in each section (A, B, C and D) of the AHS Fundraising Activity Form and obtain required signatures

• Section A 
  • Describe fundraising activity and the intended use of proceeds
  • Dates of fundraiser
  • Estimated revenue, expenses, and profit
• Section B
  • Order all supplies with Purchase Order
  • Conduct fundraiser, monitor cash and keep an inventory of sold items
  • Turn all money into ASB office immediately after the fundraiser
• Section C
  • Fill out accounting summary of fundraiser
• Section D
  • Obtain signatures for final approval of reconciliation

• Club Meeting Minutes
• Fundraiser form
• Purchase Order Request
• Request for ASB Funds